📚 STUDENT USER MANUAL

AAUA Faculty of Computing File Sharing System

Version 1.5

📅 Updated: June 24, 2026

📖 Welcome! This manual will guide you through registering, logging in, uploading files, accessing lecturer materials, checking your scores, and recovering your password on the AAUA File Sharing System.
📋 Table of Contents
  1. Introduction
  2. Student Registration
  3. Logging In
  4. Forgot Password
  5. Your Dashboard
  6. Uploading Files
  7. Checking Your Scores
  8. Accessing Lecturer Files
  9. Troubleshooting
  10. Getting Help
🎯 1. Introduction

The AAUA Faculty of Computing File Sharing System is a centralized platform designed to:

  • Allow students to submit assignments directly to lecturers
  • Enable students to access course materials uploaded by lecturers
  • 🆕 View scores and feedback on submitted assignments
  • Provide a secure and organized file management system
  • Facilitate seamless communication between students and faculty
✨ New in Version 1.5: Students can now check their scores directly from their dashboard! Simply click the ⭐ Check Score button on any file you've uploaded to see your score and feedback.
⚠️ Important: You must complete your profile with correct department and level information to see relevant lecturer files.
📝 2. Student Registration
Step-by-Step Registration Process
  1. Access the Registration Page
    • Navigate to the file sharing system website
    • Click on "Sign Up" or "Register"
  2. Fill in Account Information
    📧 Email Address: Use your institutional email (e.g., student@aaua.edu.ng)
    👤 Full Name: Enter your name as it appears on your student ID
  3. Provide Academic Information
    🎓 Matric Number: Your unique student identification number
    🔐 Password: Create a secure password for your account
    🔐 Confirm Password: Re-enter your password to confirm
    🏢 Department: Select from available options:
    • Computer Science
    • Cyber Security
    • Data Analysis
    • Information and Communication Technology
    • Information Systems
    • Software Engineering
    📊 Level: Select your current academic level (100-400)
  4. Submit Registration
    • Review all information for accuracy
    • Click "Register Now" button
    • Wait for confirmation message
✅ Registration Successful! You can now proceed to login with your email and password.
⚠️ Important Notes:
  • Ensure your department and level are correctly selected
  • Remember your password - it cannot be recovered without admin assistance
  • Use a valid email address for important notifications
🔑 3. Logging In
  1. Navigate to the login page
  2. Enter your registered email address
  3. Enter your password
  4. Click "Login" or "Sign In"
💡 Tip: If you forget your password, see the Forgot Password section below or contact the system administrator for assistance.
🔐 4. Forgot Password

If you forget your password, don't worry! Follow these steps to reset it:

📋 Steps to Reset Your Password:
  1. Go to the Login Page
    • Navigate to the file sharing system login page
    • Look for the "Forgot Password?" or "Reset Password" link below the login form
  2. Enter Your Email Address
    • Enter the email address you used during registration
    • Click the "Reset Password" or "Send Reset Link" button
  3. Check Your Email
    • Check your email inbox for a password reset link
    • If you don't see it, check your spam or junk folder
    • The link will be valid for a limited time (usually 24 hours)
  4. Click the Reset Link
    • Click the link in the email
    • You'll be taken to a page where you can create a new password
  5. Create a New Password
    • Enter your new password
    • Confirm your new password
    • Click "Save" or "Update Password"
  6. Login with New Password
    • Return to the login page
    • Login with your email and new password
    • If successful, you'll be redirected to your dashboard
⚠️ Important Notes:
  • Password Reset Link Expires: The reset link is only valid for 24 hours. Request a new one if it expires.
  • Check Spam Folder: If you don't see the email, check your spam or junk mail folder.
  • Contact Admin: If you still can't reset your password, contact the system administrator.
  • Use a Strong Password: Create a password that's easy to remember but hard to guess.
💡 Pro Tip: Write down your password in a secure place or use a password manager to avoid forgetting it again.
✅ Password Reset Successful! You can now login with your new password. If you still have issues, contact the system administrator for assistance.
🏠 5. Your Dashboard (Home Page)

After logging in, you'll see your student dashboard with the following sections:

Welcome Section

Displays your profile information:

  • Full Name
  • Email Address
  • Matric Number
  • Department
  • Current Level
Your Uploads Section

Shows all files you have uploaded, including:

  • File name and type
  • Department and level tagged
  • Course code
  • Which lecturer the file was submitted to
  • Upload date and time
  • File size
  • Your description/notes
  • 🆕 Score and feedback (if graded)

Actions available for your uploads:

  • View: Open the file in browser
  • Download: Save file to your device
  • Delete: Remove the file (with confirmation)
  • 🆕 Check Score: Click ⭐ Check Score to view your score and feedback
🆕 Score Checking Feature: Click the ⭐ Check Score button on any file you've uploaded. A popup will show:
  • Your score (if graded)
  • Feedback/comment from the lecturer
  • Who graded your submission
  • Or "Not Scored Yet" if still pending
Lecturer Uploaded Files Section

Displays files uploaded by lecturers that match your department and level:

  • Course materials
  • Lecture notes
  • Assignments
  • Past questions
  • Project guidelines

Note: The ⭐ Check Score button is only available on files you have uploaded (your submissions), not on lecturer uploaded files.

🎯 Smart Filtering: The system automatically shows you only files relevant to your department and level. Files marked "All Departments" or "All Levels" will also appear.
⚠️ Profile Warning: If your department or level is not set, you'll see a warning message and may not see lecturer files. Contact the administrator to update your profile.
📤 6. Uploading Files
How to Upload a File
  1. Access Upload Page
    • Click "Upload a File" button on your dashboard
    • You'll be redirected to the upload form
  2. Fill in File Information
    📄 File Title: Give your file a descriptive name
    📋 File Type: Select from: Assignment Submission, Project, Report, or Others
    🏢 Department: Auto-filled from your profile (cannot be changed)
    📊 Level: Auto-filled from your profile (cannot be changed)
    📚 Course Code: Enter the course code (e.g., CSC 201, CSC 301)
    👨‍🏫 Assign to Lecturer: Select which lecturer to submit the file to (REQUIRED)
    📝 Description: Add any notes or comments about the file
  3. Select File
    • Click "Choose File" or browse button
    • Select the file from your device
    • Supported formats: PDF, DOC, DOCX, PPT, PPTX, TXT, JPG, PNG, MP4, AVI, MKV
    • Maximum file size: 100MB
  4. Submit Upload
    • Review all information
    • Click "Upload File" button
    • Wait for upload to complete (you'll see a progress indicator)
    • Upon success, you'll be redirected to your dashboard
✅ Upload Complete! Your file is now stored securely on Cloudinary and the lecturer you assigned it to will be able to see it.
⚠️ Upload Requirements:
  • You must select a lecturer to assign the file to
  • File size must not exceed 100MB
  • Only supported file formats are allowed
  • Department and level cannot be changed (uses your profile settings)
⭐ 7. Checking Your Scores
🆕 New Feature in Version 1.5: You can now check your scores directly from your dashboard!
How to Check Your Score
  1. Go to Your Dashboard
    • Log in to your student account
    • You'll see your uploads in the "Your Uploads" section
  2. Find Your File
    • Locate the file you want to check
    • Look for the ⭐ Check Score button
  3. Click "Check Score"
    • A popup modal will appear
    • You'll see one of two things:
✅ If Scored:
  • Your score (e.g., "85")
  • Feedback/comment from lecturer
  • Who scored it
  • Date scored
⏰ If Not Scored:
  • "Not Scored Yet" message
  • "Your submission is pending review"
  • Keep checking back for updates
💡 Tip: The ⭐ Check Score button only appears on files you have uploaded. You won't see it on files uploaded by lecturers.
⚠️ Important: If you don't see the "Check Score" button, make sure:
  • You are viewing your own uploaded files
  • The file was uploaded after the scoring feature was implemented
  • You are logged in as a student
📥 8. Accessing Lecturer Files
How Files Are Filtered

The system automatically shows you files that match:

  • Your Department: Files uploaded for your specific department
  • Your Level: Files uploaded for your current level
  • All Departments/Levels: Files marked as available to everyone
File Information Displayed

For each lecturer file, you can see:

  • File name and type
  • Uploaded by (lecturer's name and email)
  • Target department and level
  • Course code (if specified)
  • Upload date
  • File size
  • Description/instructions from lecturer
  • Assignment badge (if it's an assignment)
Available Actions
Action Description
👁️ View Open the file in your browser
📥 Download Save the file to your device
💡 Pro Tip: Files marked "All Levels" are usually general resources, announcements, or materials useful across all year groups.
🔧 9. Troubleshooting
Common Issues and Solutions
Problem Solution
Can't see lecturer files • Check that your department and level are set in your profile
• Contact administrator to update your profile if needed
Upload fails • Check file size (must be under 100MB)
• Ensure file format is supported
• Check your internet connection
• Make sure you selected a lecturer
Forgot password • Use the "Forgot Password?" link on the login page
• Check your email for reset link
• Contact system administrator if issues persist
Not receiving password reset email • Check spam/junk folder
• Ensure you entered the correct email address
• Wait a few minutes and try again
• Contact administrator if still not received
Wrong department/level shown Contact administrator to update your profile information
File won't open/download • Check your internet connection
• Try a different browser
• Clear browser cache and try again
🆕 Can't see "Check Score" button • Make sure you're viewing your own uploaded files
• The file may not have been scored yet
• Contact your lecturer if you think a score should be available
🆕 Score popup not showing • Check that JavaScript is enabled in your browser
• Try refreshing the page
• Try a different browser
💬 10. Getting Help

If you encounter any issues or need assistance:

  1. Check this manual first - Most common questions are answered here
  2. Contact your lecturer - For course-specific file issues or score inquiries
  3. Contact system administrator - For:
    • Account access problems
    • Profile updates (department/level changes)
    • Password resets
    • Technical issues
📧 Support Contact: Reach out to the Faculty of Computing IT Support desk or your department coordinator for assistance.
⭐ Best Practices
  • File Naming: Use clear, descriptive names for your uploads (e.g., "CSC301_Assignment1_JohnDoe")
  • Regular Checks: Check the dashboard regularly for new lecturer uploads and score updates
  • Timely Submissions: Upload assignments well before deadlines
  • Verify Uploads: After uploading, verify the file appears in "Your Uploads" section
  • Organize Files: Keep your local copies organized by course and date
  • Descriptions: Always add meaningful descriptions to help lecturers understand your submission
  • File Formats: Use PDF for final submissions when possible
  • 🆕 Check Scores Regularly: Keep an eye on your scores by clicking ⭐ Check Score on your uploaded files
  • Secure Password: Use a strong password and store it safely
📋 Version History
Version Date Changes
v1.5 June 24, 2026 • Added "Forgot Password" section (Section 4)
• Updated table of contents
• Added password reset troubleshooting
• Updated version badge and footer
v1.4 June 24, 2026 • Added "Check Score" feature documentation
• Updated dashboard section with score checking info
• Added scoring troubleshooting section
• Updated best practices
v1.0 January 2026 • Initial release of student manual

AAUA Faculty of Computing File Sharing System

Student User Manual v1.5 - June 24, 2026

For support and inquiries, contact your department administrator